Meeting Rooms

General Information

The meeting room facilities of the North Richland Hills Library are primarily for the use of the Library for programs that promote Library services, for City of North Richland Hills sponsored events, or for official government elections.

When a meeting room is not in use by the Library, a City Department, or another city/state/federal government agency, the meeting rooms are available on a first-come, first-served basis. To see if your group is eligible to use a meeting room, please review our Meeting Room Policies.

Reservations must be made 48 hours in advance. Reservations are NOT made more than 6 months in advance. 

Prohibited Uses

Usage of the Library meeting rooms is prohibited for the following purposes:

  • Private social events such as, but not limited to, birthdays, anniversaries, wedding receptions, showers, and/or parties
  • Ongoing, regularly scheduled meetings, programs, or events; qualified applicants may use either of the Library's meeting rooms for a total of 4 uses per the calendar year
  • Product deliveries or product usage instruction
  • Recruitment, hiring events, or interviews
  • Meetings with potential or current customers
  • Any events where applicants plan to charge admission, accept donations, or take collections
  • Speaking engagements, classes, or seminars intended to educate attendees about a paid product or service offered by a commercial business or other entity in order to encourage attendees to become customers
  • Any other type of event or meeting that is solely focused on profiting from or purchasing the products or services of a commercial business or other entity whether the reservation was made by the business or the potential/current customer
  • Any other event where Library staff, in their sole discretion, deem that a commercial business or other entity may be using the meeting rooms to make a profit, conduct business, or solicit customers in any way
  • Distribution of materials that advertise a business, products, and/or services or solicit donations in any way is prohibited in the entire Library facility

Please read the Library's Meeting Room Policy for detailed information on allowed and prohibited uses of the meeting rooms.

Room Features & Photos

Board Room

The room seats up to 35 people around a large board table. A/V equipment is included in the room and can play a DVD or CD, and project a presentation from your laptop.

The Library Board room is great for:

  • Board Meetings
  • Presentations
  • Small Classes

Board Room Features:

  • ADA Accessible
  • DVD Player
  • HDMI & VGA Connections
  • In-Room Audio
  • Internet
  • Microphone
  • Podium
  • Projector
  • Television
  • White Board (optional)
Fees$100 Refundable Deposit Check Required;
No Rental Fee
Max Occupancy35
Approx.Dimensions35.5' L x 18' W

Community Room

The room seats up to 125 people and our 15 tables can be configured to your liking. A/V equipment is included in the room and can play a DVD or CD, and project a presentation from your laptop.

The Library Community Room is great for:

  • Large Meetings
  • Presentations
  • Classes

Community Room Features:

  • ADA Accessible
  • DVD Player
  • HDMI & VGA Connections
  • In-Room Audio
  • Internet
  • Microphone
  • Podium
  • Projector
  • Tables and Chairs
  • Television
  • White Board (optional)
Fees$100 Refundable Deposit Check Required;
No Rental Fee
Max Occupancy125
Approx. Dimensions40' L x 39' W.

Reservation Policies & Procedures

Please make sure to read our Meeting Room Policies to find out if you qualify to use the Library's meeting rooms and to learn about the limitations of using the rooms.

To make a meeting room reservation please use the following procedure:

  1. Read the Meeting Room Policies to make sure you qualify to use our rooms.
  2. Choose the room you would like to book based on your group's size and your needs.
  3. Determine at least two dates and times that you would like to book the room; rooms are not guaranteed to be available at all times.
  4. Contact the Library's Administrative Secretary to check on the availability of the rooms via email. Include the dates and times you are looking for, what your purpose of using the room is, and which room you would prefer to use in the email.
  5. The Administrative Secretary will reply to let you know if you qualify to use the rooms and/or if your chosen dates and times are available. If you qualify and your dates are available you will receive an application to complete. A PDF copy of the application is also available online, or a paper copy may be picked up from the Circulation Desk on the first floor of the Library.
  6. You will receive a notification by email of your application's status within 3 business days.
  7. If your reservation is approved, you will receive further instructions 
  8. All approved reservations require a $100 deposit check unless otherwise notified. Cash or credit/debit card deposits are not accepted.

All reservations are tentative until a completed application and deposit have been received.